BY-LAWS (As Amended July, 2014)
INTERNATIONAL SOCIETY OF THE RORSCHACH AND PROJECTIVE METHODS
Article 1 PURPOSE
The objectives of the International Society of the Rorschach and Projective Methods are:
‑to create an international link between national societies, associations, and groups for Rorschach and Projective Techniques in order to facilitate scientific exchanges among specialists, practitioners and researchers in the field;
‑to ensure publication of the journal, Rorschachiana, a newsletter, or other such periodicals as may be designated by the Executive Board or the Assembly of Delegates;
‑to maintain an archives of publications concerning the Rorschach and Projective Methods, and endeavor to make them accessible to members.
Article 2 LEGAL STATUS
The International Society of the Rorschach and Projective Methods is a non‑profit organization as defined by Article 60 of the Swiss Civil Code. It is located in Switzerland. The address of the Society can be transferred to another country by decision of the Assembly of Delegates on recommendation of the Executive Board.
2.1 The Society does not assume any responsibility for a professional or commercial use of Society membership by individuals. Membership in the Society in no way implies professional competence.
2.2 The Society recognizes as the only legitimate inkblots constituting the Rorschach Test those produced and published by Verlag Hans Huber, Hogrefe of Bern, Switzerland.
Article 3 MEMBERSHIP
The International Society of the Rorschach and Projective Methods is composed of collective members, including a group of individual members, and honorary members.
3.1 Collective members can be national societies, associations, federations, or groups whose application for membership has been approved according to the procedure described in Article 4 of the present by-laws.
3.2 Individual members are those individuals who do not belong to a national society for some legitimate reason. Individual members must be approved by the Executive Board.
Individual members constitute their own group.
3.3 Honorary members are persons who contribute or have contributed in an outstanding manner to the cause of the International Society of the Rorschach and Projective Methods and who have been elected by the Assembly of Delegates on recommendation of the Executive Board. Honorary members are exempted from dues.
Article 4 ADMISSION
The procedures for admission are:
4.1 Societies, associations and groups must apply for admission according to the application formula described in the Rules of Procedure. The application is examined by the Executive Board, which makes a recommendation to the Assembly of Delegates. Admission must be approved by a two-thirds vote of the Assembly of Delegates with a quorum present.
If the application is received in either of the two years prior to the year in which a Congress will be held, the Board, will grant provisional admission and conduct an email ballot with voting delegates so that formal admission may occur prior to the next meeting of the Assembly of Delegates. If the application is received during the year in which a Congress will be held, action on the application will be taken during the meeting of the Assembly of Delegates.
4.2 Individual members must apply for admission according to the application formula described in the Rules of Procedure and explicate the reasons for their not belonging to a national society, association or group. Their application is examined by the Executive Board. Individual members must be approved by unanimous vote of the Executive Board.
Article 5 TERMINATION
Membership is terminated due to:
b) Dissolution of the national society, association or group
c) Death in the case of individual members
d) Non-payment of annual dues according to the terms defined in the Rules of Procedure.
e) Violation of By-laws or professional ethics upon two-thirds vote of the Assembly of Delegates. Reasons for such action shall be stated in the Minutes of the Assembly.
Article 6 FINANCES
6.1 Financial policy shall be established by the Assembly of Delegates.
6.2 The Treasurer shall report to the Assembly of Delegates on the financial state of the Society. In addition, the Treasurer shall report annually to the Executive Board, which shall approve the annual report and budget.
6.3 The Executive Board has the authority to approve expenditures during the period between Assemblies of Delegates.
6.4 Income of the Society includes
- annual dues
- any grants from States, Departments, Districts
- any donations by foundations, member societies and other authorized sources
- any excess revenue from publications
- 50% of excess revenue realized by Congresses.
- any other source authorized by laws and rules.
Article 7 GOVERNANCE
The International Society of the Rorschach and Projective Methods is governed by the Assembly of Delegates and the Executive Board.
7.1 The Assembly of Delegates is composed of all delegates of member societies and delegate(s) of the group of individual members. The Assembly of Delegates meets at the time of the Congress. It is presided over by the President of the International Society of the Rorschach and Projective Methods who is assisted by the Executive Board.
The Assembly of Delegates is the final authority of the Society including, but not limited to:
- the orientation of the society
- election and oversight of the Executive Board
- financial policy, including setting of the annual dues
Except as otherwise noted, all decisions, are made by a majority of votes by show of hands or by a secret ballot on request of the President or an official Delegate. Only delegates who are present at the Assembly are eligible to vote; voting by proxy is not permitted. Between congresses voting may be conducted by email ballot in extraordinary circumstances, except during the final year before a Congress.
A majority of delegates shall constitute a quorum.
Votes are distributed by country according to the following formula:
a) Each country gets at least one vote
b) In addition to every country having a vote, each country will have additional votes according to the size of its total membership as defined by the scale below:
24 or fewer = + 0 = 1 vote in total
25-99 = +1 = 2 votes in total
100-249 = +2 = 3 votes in total
250-599 = +3 = 4 votes in total
600- 1199 = +4 = 5 votes in total
1200 and above = +5 = 6 votes in total
Only Delegates (or their designated Alternate) and the President have voting rights. In case of a tie vote, the President has the deciding vote. Vote by proxy is not admitted.
7.2 Executive Board
- The Executive Board (hereinafter, “the Board”) is composed of nine voting members plus several ex-officio (non-voting) members. The nine voting members consist of five officers: the President, the Past President, two Vice‑Presidents, and the Executive Secretary, plus four Members-at-large. The ex-officio members are include the Treasurer, the Curator and Associate Curator of the Rorschach Archives and Museum, the Editor of RORSCHACHIANA, the Editor of the BULLETIN, the Webmaster of the Society’s website, the President/Chairman of the Organizing Committee of the next Congress, and the Director of Hans Huber Verlag. The Executive Board may, from time to time, add or remove ex-officio (non-voting) positions to the Board at its discretion.
- The Executive Board is in charge of the daily functioning of the Society according to the decisions and directions of the Assembly of Delegates,
- The Executive Board develops and modifies the Rules of Procedure in accordance with the expressed intentions of the Assembly of Delegates.
- Non-attendance at a meeting by a Board member will be considered grounds for expulsion unless the President regards the non-attendance as having just cause. Non-attendance to the Executive Board twice during a term will be considered as a resignation, and the office will be declared vacant. Two-thirds vote of the remaining members of the Executive Board shall be required to expel a Board member for other reason.
- In the case of a vacancy on the Board, the President designates a replacement until the next election.
- The Board meets at least once every year on the President’s notice or at the request of one-third of its members. Except as otherwise noted, decisions are made by a majority of voting members in attendance.
calls the Assemblies of Delegates and the meetings of the Executive Board, and presides at them.
The President represents the Society and is invested with all powers to that effect.
1.- First Vice-President
- substitutes for the President in all functions if the latter is unable to do so.
- Performs such other tasks as may be delegated by the President or the Board.
2.- Second Vice-President
- Substitutes for the First Vice-President if the latter is unable to perform the duties,
- Is second in line to substitute for the President if both President and First Vice-President are unable to perform the duties
- Performs such other tasks as may be delegated by the President or the Board
- is in charge of all correspondence and documents of the Society.
- Maintains Minutes of all meetings of the Executive Board and Assembly of Delegates. Such Minutes or a summary thereof shall be published annually in the Society’s newsletter
- Performs such other tasks as may be delegated by the President or the Board.
4.-Treasurer (ex-officio, non-voting)
- Is responsible for the finances of the Society including the maintenance of the account books
- Receives funds on behalf of the Society and disburses funds at the direction of the Board or Assembly of Delegates
- Reports annually to the Board and to the Assembly of Delegates on the financial condition of the Society
- Perform such tasks as may be delegated by the President or the Board, including chairing ad hoc committees,
6. – The Curator of the Rorschach Archives and Museum.
- Is in charge of the Rorschach Archives and Museum
- is assisted by the Associate Curator.
Eligibility requirements for election to the Executive Board are:
a. Possesses the doctoral degree or equivalent as determined by the Election Committee.
b. Has been a member of the International Society of the Rorschach and Projective Methods for at least five years or has served as a Delegate to the Assembly of Delegates.
c. Has demonstrated significant contributions in Rorschach and/or Projective Methods
d. Persons completing two consecutive terms as President, Vice President, or Secretary are not eligible to be candidates for that same position for three years.
7.5 For Members-at-Large
a. Is a member of the International Society of the Rorschach and Projective Methods
b. Has demonstrated significant contributions in Rorschach and/or Projective Methods
c. Persons completing two consecutive terms as Member-at-Large are not eligible to be candidates for that position again for at least three years.
This section will be revised based on the changes in voting procedures.
7.6 President and Members of the Executive Board:
The President and the members of the Executive Board, with the exception of ex-officio members who are appointed by the Executive Board, are elected for a term of three years or until the next Congress, renewable, by the Assembly of Delegates, according to the Rules of Procedure.
The elected officers of the Executive Board should belong to different organizations and be from different countries, with the exception that an elected officer may be from the same country or society as the Past-President.
The four Members-at large should belong to different organizations and be from different countries.
The new Executive Board and the new Delegates begin their term at the end of the Congress at which they were elected.
7.7 Dues of the member societies and federations are calculated according to a sliding scale based on the number of the members in the society or federation, and are fixed by the Assembly of Delegates. The Scale appears in the Rules of Procedure. Dues for individual members are fixed by the Assembly of Delegates.
Article 8 PUBLICATIONS
The Board maintains responsibility for the publication of the Society’s scientific journal. This responsibility is delegated to the Editor, who is appointed by the Board and serves at the Board’s and publisher’s pleasure. The Editor is responsible for the overall management of the journal including appointment of the Editorial Board, determination of content, negotiating with the publisher, and financial arrangements. The Editor reports annually to the Board on the operation of the Journal, including the content of upcoming issues.
Article 9 CONGRESS
The Society shall hold an international congress every three years, or at a different interval as determined by the Assembly of Delegates. Congresses shall normally be held in different countries from congress to congress. The Board selects a member society to organize the Congress upon receipt of proposals. The Organizing Committee of the Congress has authority over the organization of the Congress subject to the oversight of the Board.
Article 10 DISSOLUTION
Dissolution of the Society can only be decided by an Extraordinary Meeting of the Assembly of Delegates, called by a two-thirds vote of the Board. A quorum of delegates must be present and decisions of the Extraordinary Assembly are made by two-thirds vote.
In case of dissolution, pronounced by the Assembly, the latter decides on the disposition of the financial balance and of the Archives.
Article 11 AMENDMENTS
Amendments to the By‑laws may be proposed either by the Executive Board or by at least two thirds of the Delegates. The proposed amendments must be sent by the Secretary to all the Delegates at least four months prior to the date of the Assembly of Delegates, which has the sole power to amend the By-laws. Amendments must be approved by a two-thirds vote of those delegates present provided a quorum is present. The amendments to the By‑laws becomes valid at the time of approval.
Article 12 PARLIAMENTARY AUTHORITY
Except as otherwise noted, meetings of the Assembly of Delegates and the Executive Board shall be conducted according to Robert’s Rules of Order.
By-laws adopted on July 22, 1990 in Paris; amended on July 18, 1993 in Lisbon; amended on July 7, 1996 in Boston; amended by mail ballot March, 1998; amended by mail ballot April, 2001; amended on September 9, 2002 in Rome; amended on July 14, 2014 in Istanbul.